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DESIGN AND IMPLEMENTATION OF STATE CIVIL SERVICE PAYROL ACCOUNTING SYSTEM

ABSTRACT

Ever since man discovered the computer and hence computer science, attempt has been made to computerize every facet of human life.  This project work express the issue of designing and implementing a state civil payroll acknowledges (speed and accuracy) over the more tedious inefficient and true consuming manual system. This system encounters the following problems.  Late receipt of raw data each month, regular break down of the accounting machine presently used for data processing, irregular power supply, in any errors resulting from the manual methods of data processing and the office caused by bulky files and constant complaints for errors from the workers.  Consequently a computerized payroll accounting system when designed to take care of the above problems.

CHAPTER ONE

INTRODUCTION

1.1    BACKGROUND TO THE STUDY

Computer, the versatile data processing machine, has been found very useful in every human endeavour since its incursion into many fields of study, industry, business, sciences and technology in general.  Payroll is being prepared by organization, committees, governments and other business firms, it is also part of account department, in my organizational concern.  It is used for the preparation of worker’s salary daily, weekly or monthly.

The payroll module, which helps in data processing, processes monthly pays of all the employees in state civil services commission.  The module maintains staff loans, advances, tax and other deductions from staff pay.  It also performs annual increment on the salary of qualified staff each month.  The payroll lists every employee for whom the computer has produced a payroll cheque and shows for each employee what deduction are subtracted from gross earnings to arrive at net pay.  This report is reviewed by the manager of the payroll department before the cheques are released for distribution.

ORGANISATION OF WORK

The study is being organized in seven chapter. Chapter one contains the introduction of the project at hand.  The problem is being states; it also contain the purpose of the study, aims scope or delimitation or constraints, assumptions and defunction of the terms. Chapter two is the literature review.  This is where the related work about payroll is reviewed. Chapter three is the description and analysis of the existing system.  The design of the new system is the content of chapter four. Chapter five involves the implementation of the new system.  It also includes the program design, program flow charts,  seudocodes, course program and test run. Chapter six is the documentation of new system. Chapter seven contains then recommendation and conclusion and references.

1.2    PROBLEM DEFINITION

Over the years, manual method of payroll has been used.  This method has its problems.  It has been proven to be very ineffective and inefficient. Some of the problems are

Ø  The job of preparing salary payment in annually is tedious causes delay.

Ø  As a result of the problem above, manual methods have a lot of discrepancies and raise doubts in the voucher.

Ø  This method encourage fraud figures are easily manipulated and changed.

Ø  The manual method requires people who are competent in mathematics related computation to do a reliable job.  As a result people of such are very scarce.

1.3    OBJECTIVES OF STUDY

The study aims at designing a payroll accounting system that will help to eliminate instances, delay and frauds associated with manual calculation of workers salaries and entitlements.

1.4    SCOPE OF STUDY

The study aims at designing and implementing a state civil service commission payroll accounting system Enugu.

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